Workplace Events Supervisor

Job Requisition ID # 26WD96412

Position Overview The Workplace Events Supervisor is a highly visible role that demands exceptional customer service skills, professionalism, and the ability to manage multiple priorities simultaneously. This position is responsible for all workplace-related aspects of event strategy, planning, execution, customer interface, vendor management, event space management, and resourcing for events at our Bangalore location.

This role also oversees the Events, Reception team and vendor management, ensuring a seamless, welcoming, and consistent front-of-house experience, and manages key event and conference spaces, including the Autodesk Conference Experience, to deliver world-class, branded experiences. This position reports to the Workplace Manager and works closely within a collaborative workplace team environment.

Roles And Responsibilities Event Strategy, Programming & Spaces

• Responsible for all workplace-related aspects of event strategy, planning, execution, customer interface, vendor management, event space management, and resourcing for events for Pan India with a primary focus on Bangalore
• Ensure alignment, consistency, and scalability of onsite and offsite events and experience programming in Bangalore
• Work closely with local business managers/leaders, communications manager, site council and site leader to deliver seamless, engaging meeting & event experiences
• Oversee and manage Workplace event spaces, including the Autodesk Conference Experience (ACE), ensuring spaces are programmed, maintained, and operated to support high-quality meetings and events
• Partner with SMEs to ensure event spaces reflect Autodesk brand standards, functionality, and hospitality expectations
• Leverage data, reporting, and insights to inform strategic decisions, optimize space utilization, and continuously improve workplace events and experiences

Event Production & Execution

• Direct internal Workplace staff required for each event and coordinate support functions including janitorial and security
• Attend events and provide on-site leadership and direction to internal teams
• Conduct pre-event briefings with internal team and vendors
• Lead post-event reviews to capture learnings, best practices, and areas for improvement including ACE and Non-ACE Meetings

Reception & Front Office Management

• Manage and develop the reception team, ensuring exceptional guest, employee, and visitor experiences
• Establish and maintain service standards, processes, and expectations for front office operations
• Partner closely with Security teams to ensure seamless daily operations and event-day coverage
• Oversee reception scheduling, training, coverage, and performance management
• Ensure reception operations are aligned with workplace events, meetings, and peak-traffic moments

Manage workplace communications

• Partner with Communications Manager & Site Council to develop and manage employee-facing communications related to workplace events, experiences, and services, including content for internal channels such as a workplace blog
• Manage SharePoint, Newsletter for Pan India. Update India events on Apac Connect

Planning, Budgeting & Reporting

• Provide support for developing calendar of events for Bangalore
• Manage event budgets; track expenses and process vendor invoices. and ensure financial accountability
• Manage supplier partners, including RFP development when necessary
• Maintain an updated inventory of ACE and Non-ACE meeting & event materials
• Produce summary reports and track metrics related to events, space utilization, and experience quality

Innovation & Continuous Improvement

• Identify opportunities to pilot new ideas, automate processes, and streamline event, space, and reception services
• Stay current on workplace, events, and experience trends to continuously evolve programs and spaces

Minimum Qualifications

• Degree from a college or university with emphasis on Hotel/Hospitality Management is preferred and relevant experience of at least 5+ years of experience in workplace events, corporate events, hospitality, or workplace experience
• And 2+ years of people management experience, including coaching and performance management
• Proficiency in Microsoft Office, including Outlook, Teams, SharePoint, Excel, and PowerPoint
• Experience working with event, room booking, or workplace systems (e.g., Robin, Eptura, or similar)
• Demonstrated ability to build SOPs, playbooks, and operational documentation
• High emotional intelligence with a service-oriented, professional leadership style
• Comfortable working on-site and supporting events outside standard business hours as needed
• Strong communication, interpersonal, customer service & stakeholders' engagement skills

Learn More About Autodesk Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Salary transparency Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Diversity & Belonging We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity\-and\-belonging

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