Sr. Payroll Specialist

Eightfold was founded with a vision to solve for employment in our society. For decades, the connection between individuals and opportunities has been based on who they are and their network's strength vs. their potential. Eightfold leverages artificial intelligence to transform how to think about skills and capabilities for individuals and how jobs and career decisions are made. Eightfold offers the industry’s first AI-powered Talent Intelligence Platform to transform how organizations plan, hire, develop and retain a diverse workforce, enabling individuals to transform their careers.

To date, Eightfold AI has received more than $410 million in funding and a valuation of over $2B from leading investors to further our mission of finding the right career for everyone in the world. If you are passionate about solving one of the most fundamental challenges of our society - employment, working on hard business problems, and being part of an amazing growth story - Eightfold is the place to be!

About The Role We are seeking an experienced Payroll Manager to manage end-to-end payroll processing for our US and global employees. This role requires deep expertise in India payroll compliance (PF, ESI, TDS, PT) alongside strong knowledge of US payroll processing. The ideal candidate will ensure accurate and timely payroll delivery while maintaining full compliance with all statutory requirements across jurisdictions.

Key Responsibilities US Payroll Processing:

• Process semi-monthly payroll with accurate calculation of wages, overtime, bonuses, commissions, and deductions (federal/state/local taxes, benefits, garnishments)
• Review new hires for correct tax withholding, deductions, direct deposit, and variable compensation
• Calculate prorated payments for new hires, terminations, and leaves
• Assist employees with payroll changes and resolve inquiries in a timely manner

Global Payroll Processing

• Process monthly payroll for international employees and coordinate with external payroll processor
• Prepare bank upload files and validate payroll reports for accuracy and compliance

India Payroll and Statutory Compliance

• PF/EPF: Calculate contributions, file monthly returns via ECR portal by due date, maintain records and reconciliations
• ESI: Process contributions, file monthly returns, manage registrations/de-registrations
• TDS: Calculate and process payment and filings by due dates
• Professional Tax: Calculate and file PT returns per state guidelines, process LWF deductions
• Leave & Gratuity: Track leave balances, process leave encashment and gratuity payments
• Support employees with tax declaration submissions and queries

Payroll Accounting & Compliance

• Create journal entries for each pay cycle and reconcile payroll related accounts to General Ledger
• Maintain audit-ready documentation and resolve discrepancies
• Ensure full compliance with US and country specific payroll laws and stay updated on legislation changes
• Prepare adhoc payroll reports as needed, support year-end activities and audits
• Identify process improvements and support system implementations

Qualification Education & Experience:

• Bachelor's degree in Accounting, Finance, HR or related field
• 7+ years' global payroll experience with 5+ years' hands-on India payroll
• Deep expertise in India statutory compliance (PF, ESI, TDS, PT, Form 16, labor laws)
• Strong knowledge of US payroll processing and federal/state/local regulations

Technical Skills

• Proficiency in Excel (VLOOKUP, Pivot Tables, complex formulas) for analysis and reconciliation
• Experience with payroll software (UKG preferred), NetSuite/ERP systems, and HRIS platforms
• Familiarity with India government portals (ECR, ESIC, Income Tax)

Core Competencies

• Exceptional attention to detail and accuracy
• Strong organisational skills to manage multiple payroll cycles and deadlines
• Excellent problem-solving and communication skills
• Proactive, self-motivated, and adaptable to regulatory changes
• Strong confidentiality and customer service orientation
• Ability to maintain confidential information with discretion and professionalism
• Comprehensive understanding of India payroll compliance

Preferred Qualification

• Certified Payroll Professional (CPP) or NIPM certification or equivalent
• Multi-state and multi-country payroll experience

What We Offer

• Global team exposure and multi-country payroll operations
• Professional development and career growth opportunities
• Collaborative work environment
• Competitive compensation and benefits

We believe in giving you responsibility, not a task. We want you to have ownership and pride in the work you are doing, and see the positive impact of your work on your colleagues, our customers, and the world. We believe in providing transparency and support, so you can do the best work of your career.

Hybrid Work @ Eightfold: We embrace a hybrid work model that aims to boost collaboration, enhance our culture, and drive innovation through a blend of remote and in-person work. We are committed to creating a dynamic and flexible work environment that nurtures the collaborative spirit of our team. Employees residing near our Bangalore, and Noida offices are working from the office twice a week with the goal of transitioning to three times per week within the year.

Eightfold.ai provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.

Experience our comprehensive benefits with family medical, vision and dental coverage, a competitive base salary, and eligibility for equity awards and discretionary bonuses or commissions.

Our customer stories- https://eightfold.ai/customers/customer\-stories/

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