Administrative Assistant

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture.

Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform.

Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small.

Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together!

Your Impact We are looking for an Administrative Specialist to support our Global Engineering Team in a dynamic and fast-paced environment. This role is perfect for someone who is highly organized, proactive, and energised by helping teams run smoothly. You will work closely with Engineering leaders across the UK, U.S. and APAC to create structure, efficiency, and a positive team experience.

What You’ll Do

• Provide day-to-day administrative support to global Engineering leaders (e.g., calendar coordination, meeting scheduling, travel arrangements).
• Handle communication and correspondence with discretion and professionalism, ensuring timely and accurate information flow.
• Support expense submissions, purchase orders, vendor onboarding, and invoice processing.
• Maintain and update distribution lists, shared folders, and databases to ensure easy access and data accuracy.
• Support team communications, including announcements, reminders, and meeting coordination.
• Assist with simple reporting and preparation of meeting materials where needed.
• Perform additional administrative tasks as required, demonstrating flexibility and a proactive approach.

Your Qualifications

• 2–4 years of administrative, coordination, or operations experience—ideally in a fast-paced or tech/SaaS environment.
• Strong organisational and multitasking abilities; comfortable supporting multiple stakeholders across time zones.
• Excellent communication skills, with the ability to work with colleagues across levels and cultures.
• Proficiency in MS Office and experience with virtual collaboration tools (Zoom, Teams, Slack, Workday, etc.).
• Ability to work in a hybrid environment, with a minimum of 2 days a week in the office.
• Flexibility to adjust working hours based on the time zones of the leaders you support.
• Highly proactive and resourceful; able to work independently with minimal supervision.
• Professional presence, high reliability, and strong discretion when handling sensitive information.

Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB) We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.

Fraud Recruitment Disclaimer

It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.

Anaplan does not:

• Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.
• Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.

All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.