Executive Assistant to Vice President

Role Overview

Tekion Corp is seeking a highly proactive, smart, and detail-oriented Executive Assistant to support a Vice President in a fast-paced, high-growth environment. This role requires exceptional judgment, advanced calendar management skills, and the ability to anticipate needs before they arise. The ideal candidate is polished, sharp, and thrives in managing complexity with confidence and discretion.

Key Responsibilities

• Provide high-level administrative support to the Vice President, acting as a trusted partner and gatekeeper
• Own complex calendar management , including scheduling across multiple time zones, prioritizing conflicting requests, and proactively anticipating changes
• Manage meeting logistics end-to-end (agenda prep, materials, follow-ups, action items)
• Screen and prioritize emails, messages, and requests with sound judgment
• Coordinate domestic and international travel, including itineraries and expense management
• Liaise with internal teams, senior leaders, and external stakeholders with professionalism and clarity
• Prepare presentations, reports, and briefing materials as needed
• Handle sensitive and confidential information with the highest level of discretion
• Continuously look for ways to improve efficiency, organization, and executive effectiveness

Required Qualifications

• 3+ years of experience supporting senior executives (VP level or above preferred)
• Proven expertise in managing highly complex calendars in a dynamic environment
• Exceptionally smart, proactive, and detail-driven , with strong problem-solving skills
• Outstanding organizational and time-management abilities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Comfortable working in a fast-moving, tech-driven environment

Preferred Qualifications

• Experience supporting executives in SaaS or high-growth technology companies
• Familiarity with tools such as Google Workspace, Slack, Zoom, and project management platforms
• Ability to operate independently with minimal direction

Why Tekion

Tekion is transforming the automotive retail industry with cutting-edge technology. This role offers the opportunity to work closely with senior leadership, make a meaningful impact, and grow within a forward-thinking organization.