Executive Assistant (to Senior Leadership)

The CoinDCX Journey: Building the Future of Finance At CoinDCX, our mission is clear - to make crypto and blockchain accessible to every Indian and enable them to participate in the future of finance.

As India’s first crypto unicorn valued at $2.45B, we are reshaping the financial ecosystem by building safe, transparent, and scalable products that power adoption at scale.

We believe that change starts together. It begins with bold ideas, relentless execution and people who want to build what’s next.

If you’re driven by purpose and thrive in environments where your work defines the next chapter of an industry, you’ll feel right at home here.

About The Role This isn’t a typical Executive Assistant role.

You will work on initiatives that genuinely transform how finance works in India, a type of work few roles offer.

The primary goal of this role is to meaningfully optimize the leader’s time. We are looking for a senior, high-agency, high-trust operator to work directly with the senior leader, ensuring their time, attention, and energy are deployed on the highest-impact priorities.

What You’ll Do

• Calendar and Travel Management and General Tasks
• Own and actively manage the calendar with a strong understanding of personal and business priorities
• Coordinate domestic and international travel and stay end-to-end
• Offer thoughtful suggestions and alternatives to ensure optimal use of time and save time wherever possible.
• Communication & Inbox Management
• Screen and prioritize emails, calls and inbound requests
• Prepare concise summaries, draft responses, and flag key decisions
• Ensure disciplined follow-through and closure
• AI & Workflow Optimization
• Comfortably use AI tools to streamline inbox triage, meeting summaries, research, and task tracking
• Leverage available tools to reduce manual work and improve clarity in day-to-day operations
• Proactively explore better ways of working and suggest practical improvements that save time
• Meeting & Decision Support
• Prepare agendas, pre-reads, and briefing notes
• Capture structured minutes and track action items to closure
• Liaise with senior leaders, partners, investors, and external stakeholders
• Operational & Administrative Support
• Prepare research summaries, reports, and documents with high accuracy
• Manage expenses, reimbursements, and other administrative tasks

You’ll Excel in This Role If You

• 6-8 years in senior executive support or founder-facing roles
• High agency and strong ownership mindset
• Proven ability to manage complexity independently
• AI fluency - comfortable integrating AI into daily workflows
• Exceptional organizational skills and attention to detail
• Clear, structured written and verbal communication
• Calm, composed, and trusted by the leaders you support

You’ll Know You’re Winning When

• You’ve ensured the leader’s calendar consistently reflects the highest-priority work, with most time allocated to strategic meetings and decisions.
• You’ve enabled leaders to walk into meetings fully prepared by consistently providing clear agendas, pre-reads, and concise briefing notes.
• You’ve brought strong follow-through to other leader’s commitments, ensuring action items are tracked and closed reliably.
• You’ve introduced practical AI tools or workflow improvements that reduce manual coordination and make day-to-day operations more efficient.

Why This Role Matters & What’s In It For You You will manage a demanding schedule, streamline communication, bring structure to information flow, and ensure disciplined follow-through across commitments. Beyond execution, you are expected to proactively identify inefficiencies and introduce new systems or initiatives that continuously improve how the leader operates.

Hiring Process Here’s what your journey with us looks like:

• Application Review – We assess for skills, alignment, and intent
• Recruiter Connect – A short conversation to understand you better
• Functional Round(s) – Deep dive into your approach, craft, and problem-solving
• Assignment / Simulation Round –
• A take-home task or live problem-solving exercise to understand how you think and execute in real scenarios
• Culture & Values Discussion – A conversation to understand our ways of working and how you thrive best
• Founder Conversation (Optional) – For certain roles and senior levels, you may meet our founders to explore strategic alignment and long-term fit

Where We Work We believe the best ideas emerge when people build together. Collaboration, speed and trust come alive when teams share the same space.

With this belief, we operate as a work-from-office organisation. This role is based out of our Bengaluru office, where energy, alignment and innovation move in real time.

Perks That Empower You We believe great people deserve great experiences.

• Design Your Own Benefits: Flexible perks to match your lifestyle
• Unlimited Wellness Leaves: Rest and recharge as you need
• Mental Wellness Support: Access to therapy and wellness resources
• Learning Sessions: Bi-weekly learning and growth opportunities

Ready to Build What’s Next? If you’re looking for a role that gives you direct access to high-stakes decisions, deep impact and a chance to build the future of finance, this is it.

Join CoinDCX and help us make crypto accessible to every Indian, together.