This role involves handling vendor invoices, processing payments, reconciling accounts, and ensuring timely and accurate financial reporting. The Accounts Payable Executive will work closely with the finance team to maintain the integrity of the company’s financial records and support overall financial operations.
Key Responsibilities:
a) Invoice Processing:
Receive, review, and verify invoices and check requests.
Sort, code, and match invoices.
Set invoices up for payment and enter them into the accounting system.
b) Payment Mapping :
Manual Payments should be mapped against the open invoice in the system.
Post transactions to journals, ledgers, and other records.
C)Account Reconciliation:
Reconcile accounts payable transactions.
Monitor accounts to ensure payments are up to date.
Resolve invoice discrepancies and issues.
D) Vendor Management:
Maintain vendor files and contact information.
Communicate with vendors regarding payment inquiries.
Assist with vendor statement reconciliations
E) Financial Reporting:
Assist with month-end closing.
Prepare and analyse accounts payable reports.
Support the preparation of financial statements and audits.
F) Compliance and Controls:
Ensure compliance with company policies and procedures.
Maintain accurate historical records.
Assist with the implementation and maintenance of internal controls.
Ensure compliance as per various statutory requirement on TDS, TCS, GST, MSME.
G) Continuous Improvement:
Identify opportunities for process improvements and implement solutions.
Stay current with industry best practices and regulatory requirements.
H) AP helpdesk management: Slack Channel, Ticketing System & Mailbox
Preferences:
Have exposure to AP Invoice Processing for US, Canada & India (TDS, GST & MSME related experience)
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